Administrative Assistant to CXPM Directors Job at BayInfotech, Durham, NC

Z0pCTWNGZlRtdURCbGM3TTRrRVJ0M1hhc2c9PQ==
  • BayInfotech
  • Durham, NC

Job Description

About the Role:

We are seeking a highly organized and proactive Administrative Assistant to provide exceptional support to CXPM directors. This role requires a forward-thinking individual with a professional and approachable demeanor, outstanding communication skills, sound judgment, and the ability to handle a fast-paced environment. You will be a key point of contact, managing a wide range of administrative tasks and ensuring the Director's schedule and operations run smoothly.

Responsibilities:

  • Calendar Management: Handles Director's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
  • Meeting Planning & Organization: Support the director in planning and organizing meetings, including agenda preparation, venue booking, coordinating meeting technology, distributing materials, capturing and disseminating meeting minutes, and tracking action items.
  • Travel Arrangements & Briefing Preparation: Manage all travel arrangements for the. director, including domestic and international travel (if any), with a focus on optimizing itineraries and leveraging available benefits (e.g., airline upgrades). Prepare comprehensive travel briefings, including event information, logistical details, and relevant documentation.
  • Correspondence & Approvals: Act as a proxy for the director in communications and approvals, as authorized. Respond to inquiries, redirect matters as appropriate and follow up to ensure timely resolution. Proactively identify and resolve issues within established guidelines.
  • Special Projects: Provide analytical support on special projects, including research, data compilation, analysis, and report preparation.
  • Team Event Support: Contributes to or plans events (team activities, offsites, and trainings).
  • Confidentiality: Maintain the highest level of confidentiality when handling sensitive information and materials.

Qualifications:

Minimum:

  • 4+ years of experience in an administrative role.
  • 2+ years of experience supporting a director-level or above executive.
  • Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proven experience in calendar management, meeting planning, and travel coordination.
  • Excellent verbal and written communication skills, with the ability to interact effectively with all levels of staff, executives, customers, and vendors.

Preferred:

  • Experience in the high-tech industry (prior Cisco experience a plus).
  • Associates degree.

Key Competencies:

  • Proactive and solution-oriented
  • Excellent organizational and time-management skills
  • Strong attention to detail
  • Ability to prioritize and manage multiple tasks effectively
  • Exceptional interpersonal and communication skills
  • Ability to work independently and as part of a team
  • High level of discretion and confidentiality
  • Ability to thrive in a fast-paced environment

Job Tags

Similar Jobs

Anderson Coach & Travel

Coach / Bus Driver Job at Anderson Coach & Travel

 ..., you will play a critical role in delivering superior travel experiences to our valued customers. This position requires a high level of responsibility, independence, attention to detail, and adaptability, as operators are entrusted with the safety and satisfaction... 

Agile Resources, Inc.

Advanced Additive Technologist Job at Agile Resources, Inc.

 ...Job Title: Advanced Additive Technologist Salary / Pay Rate : $120,000 - $135,000 Location : Cedar Park, TX (Relocation assistance...  ...troubleshoot complex systems-level problems Willingness to travel (10% travel to and from TX to OH site) Key Words : additive... 

Planning Recruitment Limited

Designer Job at Planning Recruitment Limited

We are seeking a talented and experienced Interior Designer with 6-10 years of experience to join our clients New York team. Our clients studio specializes in interior design with a strong architectural influence, delivering distinctive and inspiring designs across ...

Mario Pellegrino Pediatric Occupational Therapy PC

Occupational Therapists Job at Mario Pellegrino Pediatric Occupational Therapy PC

 ...Position Title: Occupational Therapists Company: Mario Pellegrino Pediatric Occupational Therapy PC Workplace Type: on-site Contact Email: ****@*****.*** Duration: 6-12 Months Start Date: 2025-01-15 Expire Date: 2025-03-16 City: Tarrytown... 

Flexicrew Technical Services

Senior Piping Designer Job at Flexicrew Technical Services

 ...Piping Designer Overview: Location: Lafayette, LA Flexicrew Technical Services (FTS) is seeking a Piping Designer to join our team. This is a full-time, office-based position with occasional site visits required. Essential Duties: Interpret and apply design...