Job Description

About The Clariden School:

The Clariden School is a not-for-profit, private, fully-accredited, college-preparatory school serving students PreK – Grade 12 in North Texas (Dallas-Fort Worth area). Clariden works to ignite student curiosity and problem-solving skills by first providing a program that addresses the whole student. With a focus on STEAM (Science, Technology, Engineering, Arts, and Math), character-based kindness, and hands-on field study, our goal is to equip students for the jobs of tomorrow and to be contributing citizens in their local & global communities.

Faculty and staff members at The Clariden School are expected to be respectful, responsible, self-directed, growth-minded individuals who are interested in not only educating and working with students but also professionally developing and honing their skills as a member of Clariden’s professional team.

Clariden is currently enjoying growth in its student body size and curricular/co-curricular programming. A new state-of-the-art Upper School STEAM building open in Fall 2022 and Clariden just completed a safety and security project on campus.

Reports to: Head of School

Position Summary:

The Part-Time Business Office Associate performs and provides support of the following Business Office functions: accounting, budgeting, risk management, banking, human resources, payroll, purchasing, receivables, payables, cash management, and tuition assistance. The position reports directly to the Head of School and works closely with the administrative team in support of school operations. Maintains professional relationships with the school’s banks, lawyers, auditors, insurance and benefit brokers, government regulators, architects, contractors, and vendors.

Accounting Functions :

• Coordinate and support annual financial statement, audit and tax return preparation through outside professionals.
• Bill and invoice families for tuition, special programs, and other amounts due, while maintaining excellent customer relations. Experience working in management systems like FACTS, Blackbaud, etc. highly desired. 
• Enter transactions, family data, create reports and perform research in FACTS related to enrollment and tuition.
• Procure goods and services by placing orders, maintaining the school’s purchase order system, and evaluating and paying invoices.
• Work with HOS and Board to establish policies and procedures which provide adequate internal control capabilities and measures to safeguard the school’s assets.
• Prepare reports, compliance certifications, and other information required by lenders and loan documents.
• Partner in the School’s tuition assistance process, including preparation of materials, compilation of data for tuition assistance committee, record keeping, notification and follow up.
• Administer and maintain all property, casualty and liability insurance for the school.
• Sales tax management and compliance.

Human Resource Functions :

• Perform and coordinate human resource functions including employee relations, policy documentation, and administration of payroll and benefits.
• Evaluate and maintain relationship and contracts with the payroll processing company and ensure payroll taxes and reporting are accurate and timely.
• Administer and maintain employee insurance and benefits program and 403B program.
• File and maintain employment records, performance evaluations, goals, and employee credentials and licenses.
• Maintain compliance with governmental regulations and changing regulatory environment by staying current on law and regulations that may affect compliance with support from TAAPS, benefits broker, our attorneys and other information providers.

Other Functions :

• Support and fill in for other Administrative positions as needed, including food service, answering parent/student questions, answering the door or phones, participating in or managing school events, accompanying students, visitors and/or vendors/repairmen on campus, and car line duty.
• Support accreditation and accreditation compliance processes by preparing reports and necessary documentation.
• Review/prepare vendor contracts for HOS approval.
• Review and prepare lease agreements for rental of campus facilities.
• Oversee preparation for and compliance with governmental and insurance inspections (e.g., fire alarm system including extinguishers, sprinkler and hydrants, workers compensation site reviews and audits, department of labor audits).

Required Qualifications :

Position requires a college degree, preferably with an accounting, finance, or human resources concentration. A CPA license, MBA, or other related advanced degree is an asset. Position requires 3-5 years of accounting and/or human resources experience, preferably in an academic environment; Also requires knowledge of generally accepted accounting principles and experience with automated accounting systems.

Position requires excellent communications skills, and good interpersonal, organizational, leadership, management, and supervisory skills. Position also requires skill in use of accounting software system QuickBooks, FACTS, expert-level Excel knowledge, as well as advanced Word processing and Power Point skills. Position requires the ability to work independently as well as with staff, teachers, parents, and community groups at all times to exhibit a positive attitude, to be self-motivated and to be able to cope successfully with stressful situations, schedules, and deadlines.

The ideal candidate will also set an excellent example for our students, be a trusted and reliable support for Clariden team members and its Board of Directors and maintain utmost professionalism and confidentiality at all times. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

The anticipated start date for this part-time position (up t0 25 hours per week) is January 2025.

How to Apply:

Please send a letter of interest, resume, part-time salary requirements, and contact information for at least three professional references via e-mail to:

Dr. Jamie Segraves, Head of School

jsegraves@claridenschool.org

No calls, please.

Applications are considered as they are received, and the position is open until filled.   

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