Job Description

Events and Media Associate Location New Haven, CT (Downtown area) :

Events and Media Associate Wu Tsai Institute 85008BR

University Job Title

Events Specialist

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Marketing

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

100 College Street New Haven, CT 06506

Work Model

On-site

Position Focus:

The Wu Tsai Institute at Yale University seeks to understand human cognition — how we perceive, think, remember, and decide — and explore human potential by stimulating interdisciplinary inquiry. The Institute brings together researchers, departments, and schools from across Yale in new alignments at a new home in 100 College Street in New Haven. The Institute integrates approaches across disciplines through common mathematical, statistical, and computational frameworks and creates an inclusive environment that confronts inequity and celebrates diverse backgrounds, identities, and perspectives. Reporting to the Communications Manager, this position produces events and media to drive Institute priorities and create a welcoming, inclusive environment for our community. The incumbent partners with content experts and other administrative staff to strategically drive events and strategic communications that meet audience needs in a science research environment. The successful candidate will thrive in a collaborative, fast-paced environment that promotes scientific community and catalyzes collaboration. Major responsibilities of the role include: Design and execute events in partnership with content experts. Produce and publish digital and print content across multiple platforms. Maintain a welcoming event space in impeccable order by coordinating with Yale facilities, custodial, AV, and outside vendors. Drive the development of brand-consistent material.

Essential Duties

1. Design and manage special events, performances, symposia, conferences, and exhibitions that create an optimal client and event attendee experience. Develop strategies to integrate events into the overall educational work of the units as necessary. 2. Manage and coordinate the activities of events teams. Develop and provide instruction and floor plans for external event set-up. 3. Manage delivery of services for events, working closely with Yale internal and external service providers; including, but not limited to Yale Catering, Media Services, Custodial Services, Security, YPPS and Campus Police, as well as those provided by hotels, caterers, and other community service providers. Balance competing priorities to meet all program requirements in a timely manner and deliver quality results. 4. Develop budgets, provide oversight of the expenditures, monitor and update program budgets as plans develop. Create final forecasts, reconcile budgets to ensure all charges are accounted for, accurate, and explained properly. 5. Identify opportunities to improve event-related workflow, software and other tools, and recommend enhancements. 6. May develop press releases and marketing plans to enhance visibility and participation. Collect and provide content for all related printed programs and websites. 7. Negotiate contracts/letters of agreement for all activities, and ensure that all contract details are properly carried out. 8. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree in a related and three years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Knowledge of current best practices of event planning, including design, organization and production of complex events.

Required Skill/Ability 2:

Familiarity with marketing best practices and software platforms. Demonstrated proficiency in design and email marketing.

Required Skill/Ability 3:

Excellent organizational, problem solving and project management skills. Demonstrated ability to work independently, while also possessing strong interpersonal skills to build and maintain relationships at all levels.

Required Skill/Ability 4:

Solid political acumen, social perceptiveness, judgment skills, decision-making and problem recognition, avoidance, and resolution.

Required Skill/Ability 5:

Proven project management skills include short- and long-term planning, analysis and problem-solving, and customer service.

Preferred Education, Experience and Skills:

Experience with producing, running, and marketing events. Working knowledge of HTML and Drupal, and familiarity with content management systems. Design experience, especially with Adobe Creative Suite or Canva.

Weekend Hours Required?

Occasional

Evening Hours Required?

Occasional

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus

Job Tags

Full time, Contract work, Temporary work, Part time, Traineeship, Weekend work, Afternoon shift,

Similar Jobs