Job Description

State-of-the-art and spacious athletic facility is in need of a strong Administrative Assistant onsite in Los Angeles, CA to provide office support to the CEO and Management Office leaders.

This is a career opportunity of 30-hours onsite per week, Monday through Friday. Successful candidates should have proven office support experience with data and systems, task & project management skills and the ability to streamline processes. Those who want to participate in a variety of business projects and executive support such as Marketing, Client + Vendor Support, Operations, Project Management and HR are encouraged to apply !

Responsibilities

• Provides onsite office and administrative support to maintain efficient business operations
• Schedules internal & external meetings, manages and updates calendar(s) and communications
• Prepares for meetings, sends memos, takes meeting notes with follow-up actions and results.
• Maintains and collects data, creates Excel spreadsheets and PowerPoint presentations
• Uses a variety of systems, tools, software, streamlines work and finds improvements
• Maintains and posts line items and credit card reconciliations in QuickBooks and Excel
• Marketing/PR: Gathers photos and content to help create monthly internal/external newsletters
• HR: Assists with employee tasks such as onboarding, timekeeping and payroll preparation
• HR: Ensures confidentiality while supporting company communications and management needs
• HR: Maintains employee confidentiality on behalf of CEO/ owner, managers and employees
• Creates efficiencies, organizes data both online and offline, as needed for business and clients
• Supports upper management by gathering weekly department recaps from team Managers
• Oversees office area including supplies, onsite inventory, staff questions and other operations

Experience and Skills

• Bachelor’s degree or Associate’s degree preferred, or extended experience in lieu of education
• Minimum 3-6+ years of similar office experience, administrative support and project execution
• Proficiency in Google workspace, Outlook, MS Office (Word, Excel, PowerPoint) & Slack or Teams
• Must have experience maintaining multiple (2-3) separate Google calendars
• Must have experience using apps or software to create digital efficiencies. Experience using Asana, Calendly, NetSuite or QuickBooks is preferred, but not required.
• Must have strong attention to detail, proactive thinker with analytical and problem-solving skills
• Ability to prioritize, be a natural problem solver, find and create solutions and results
• Excellent communication skills, verbal and written with the ability to ask the right questions
• Demonstrated experience to streamline workload and find better ways to get work done
• Proven ability to explore and research apps and software, learn quickly and share with others
• Preferred experience working with a CEO, or high-level leader, team managers, and or business owner(s)

Onsite location , beautiful office, fluid team environment and casual dress, with full benefits. Health insurance, 401K, annual bonus and perks. Must work Monday – Friday office hours onsite zip code 90012. No remote. 

Pay Range:  salary range of $42,000 - $62,400 annually or up to $28.00 -$30.00 per hour.

The offered salary or salary range is based on several factors, including, but not limited to, a combination of overall years of relevant experience, education, applicable office and technical skills, proven skills and experience, certifications, etc.

Company offers health care benefits, bonus potential, PTO, paid holidays and company perks. This is a full-time career opportunity 30-hours per week, with scale-up potential. Chosen candidate will work onsite with the CEO, General Manager, Team Managers, employees and clients (no remote). Interviews are onsite, in-person and coordinated through Talent Suede.

Apply here or e-mail resume to connect@talentsuede.com with subject line "Administrative Assistant"

Talent Suede offers career opportunities for established, growing and well-known companies in Los Angeles, New York and several metropolitan cities across the USA. Our team is committed to diversity and equal opportunities in the workplace. We have ongoing practices that prohibit applicant discrimination against any individual due to race, color, religion, age gender, national origin, marital status, disability, sexual orientation or any other characteristic protected by state or federal laws.

California Applicants: To ensure ongoing discretion and privacy, Talent Suede follows all points under the California Consumer Privacy Act, 2018 and the New York Privacy Act 2021

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